Privacy Policy

In carrying out its activities, Othman Romano Studio processes personal data in compliance with applicable laws and contractual provisions, using methods based on principles of correctness, lawfulness, and transparency, protecting the privacy of the data subject and their rights.

1. DATA CONTROLLER

With this document, Othman Romano Studio – as Data Controller of personal data – pursuant to Art. 13 of EU Regulation 679/2016 (hereinafter “GDPR”), provides information regarding the processing of personal data of users (hereinafter, “User/Users”) of the website www.othmanromano.com (hereinafter, the “Website”).

Data Controller:
Othman Romano Studio
Milan, Italy

Email: privacy@othmanromano.com

This email address may be used for any questions or requests concerning data protection.

2. TYPES OF DATA COLLECTED

  1. a) Navigation data
    The IT systems and software procedures used to operate this Website acquire, during their normal operation, certain personal data whose transmission is implicit in the use of Internet communication protocols.

This category includes:

  • IP addresses or domain names
  • URI (Uniform Resource Identifier) addresses of requested resources
  • Time of request
  • Method used to submit the request
  • Size of the file obtained
  • Server response status
  • Other parameters relating to the operating system and user environment

These data are used solely to obtain anonymous statistical information and to ensure the correct functioning of the Website. Data may be used to ascertain responsibility in case of hypothetical cybercrime and are deleted after processing (generally within 7 days).

  1. b) Data provided voluntarily by the User
    When Users contact us via email (including privacy@othmanromano.com or other listed contacts), we process the data solely to respond to the request.

Data processed may include:

  • Name
  • Email address
  • Phone number
  • Any other information voluntarily provided
  1. c) Data for communications and business inquiries
    If the User contacts us for project inquiries, collaborations, or services (architectural concept, interior design, consultancy, custom furniture, art direction), the data provided will be processed to manage such requests.
  1. d) Data for professional collaboration
    If the User submits applications or portfolios, the data will be used to evaluate potential professional collaborations.

Data processed may include:

  • Name
  • Email
  • Phone number
  • Address
  • CV and portfolio content
  1. e) Cookies
    For details regarding cookies, please refer to the dedicated Cookie Policy.

3. PURPOSES AND LEGAL BASIS OF PROCESSING

User data are processed for the following purposes:

Website functionality and security

To ensure proper functioning and security of the Website. Legal basis: Art. 6(1)(f) GDPR (legitimate interest)

Managing contact requests and services

To respond to inquiries and provide requested services. Legal basis: Art. 6(1)(b) GDPR (contractual necessity)

Business communication and project management

To manage client relationships, design services, and consultancy. Legal basis: Art. 6(1)(b) GDPR

Professional evaluation

To assess applications for collaboration. Legal basis: Art. 6(1)(b) GDPR

Marketing communications (if applicable)

Only with explicit consent. Legal basis: Art. 6(1)(a) GDPR (consent)

4. MANDATORY OR OPTIONAL DATA PROVISION

Providing personal data for contact purposes is optional; however, failure to provide such data will make it impossible to respond to requests.

Providing data for collaboration purposes is optional but necessary for evaluation.

Consent for marketing communications can be withdrawn at any time by contacting:
privacy@othmanromano.com

5. METHODS OF PROCESSING

Data processing is carried out using electronic and/or paper-based tools by authorized personnel. Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, loss, destruction, or misuse.

6. DATA DISCLOSURE

Personal data may be processed by:

  • Internal staff authorized to process data
  • External collaborators (architects, contractors, consultants)
  • Service providers (IT, hosting, website services)

Data may also be disclosed to authorities where required by law.

No personal data will be publicly disclosed.

All data are stored within the European Union.

7. DATA RETENTION

Personal data are retained only as long as necessary for the purposes for which they were collected and to comply with legal obligations. Contact data: retained as necessary to manage requests Project-related data: retained for the duration of the project and legal obligations Marketing data: until consent is withdrawn or up to 2 years After this period, data will be deleted.

8. USER RIGHTS

Users have the right to: Access their personal data Request correction or deletion Restrict or object to processing Request data portability Withdraw consent at any time Users may also lodge a complaint with the competent authority: Garante per la Protezione dei Dati Personali (Italy)

9. EXERCISE OF RIGHTS

To exercise your rights, you may contact:
privacy@othmanromano.com

Please include the subject line: “Privacy – exercise of rights”

10. PROJECTS AND PORTFOLIO PUBLICATION

Othman Romano Studio may publish images, renderings, and information related to projects (public or private) for portfolio and communication purposes.

Where required, prior consent will be obtained from clients before publishing identifiable or sensitive materials.

11. UPDATES

This Privacy Policy may be updated periodically. Updates will be published on this page.

Last updated: 4-20-2026